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Administrative Assistant

  • Milan
  • 50 %
  • Energy
  • December 4, 2025

Activities & Responsibilities

Gruner Stucky, to support the development and the growth of the Italian Department, is currently seeking a motivated Administrative Assistant to join the team. This is an exciting opportunity to work in an international environment thanks to the daily interaction with the other company offices in Switzerland and worldwide.

Key Responsibilities:
  • Support to the daily Department management/organizational needs (internal communication, fees and expenses, correspondence and PEC, procurement of goods and services; active and passive invoicing, creation/maintenance of internal databases, Quality Management System, etc.);
  • Interaction with corporate staff functions (HR, Finance, Communication, etc.);
  • Organization and preparation of meetings and events (presentations, minutes of meeting, etc.);
  • Organization of business trips (booking, visas, etc.) in collaboration with the head office.

Requirements profile

  • High school diploma with a focus on Accounting or Languages (or equivalent qualification);
  • At least 5 years of relevant professional experience;
  • Full fluency in Italian and English; knowledge of French is an asset;
  • Strong command of MS365 applications (Outlook, Word, Excel, PowerPoint, etc.);
  • Ability and willingness to learn and use specific internal tools (e.g., invoicing, project control, accounting software);
  • Strong attention to detail, reliability, discretion, proactivity, and a collaborative mindset;
  • Excellent interpersonal and communication skills;
  • Motivation to grow within a dynamic and evolving company.

What sets us apart from others

International Projects

Employees have the opportunity to work on exciting and impactful international projects that expand their skills and provide global experiences.

Cultural Exchange

​​Gruner promotes cultural exchange through programs that allow employees to gain experiences in different countries and cultures.

Career Development

Employees benefit from diverse opportunities for professional growth, including internal promotion paths and international relocation options.

Innovation Promotion

We offer an environment that supports creative thinking and innovative approaches, encouraging employees to contribute ideas and work on developing new solutions.

Diversity and Inclusion

Gruner strengthens a culture of diversity and inclusion that creates a respectful and supportive work environment, valuing different perspectives and backgrounds.

About Gruner

Gruner plans and builds for a future worth living in

With passion and expertise, we develop sustainable solutions for challenging construction projects in the fields of buildings, infrastructure and energy. Our 1,100 employees work closely with our customers at over 35 locations in Switzerland and around the world to implement projects efficiently and innovatively. Our focus is on environmental awareness, digital innovation and the promotion of a strong corporate culture.

At Gruner, you will experience a dynamic working environment in which team spirit and personal development are very important.

Gruner's profile

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